Your End-of-Season Football Concession Stand Checklist
The PTO President’s Guide to Wrapping Up High School Football Season
It seems like it’s over as soon as it begins: the fall high school football season just rushes by. After all your preparation and hard work, it’s suddenly time to wind down. So what’s the best way to end the season? Here’s your checklist for finishing up in the concession stand this fall.
- For the last two or three games of the season, offer significant discounts on your food based on how much is left in your inventory. Use these sales as a way to show appreciation to fans and also to use up concession supplies to avoid waste at the end of the season. With the high margins of concession food, even selling at a deep discount will turn a profit for your snack stand. And selling an item for less is always better than not selling it at all!
- Do a thorough cleaning of all your concession equipment as well as your entire space. Examine equipment for any problems and make a note for any repairs or replacements needed. Schedule service and order new parts or machines now – don’t wait until next year. Leave the concession stand spotless for the startup of spring sports.
- Store or dispose of unused concession supplies. Check all dates carefully – some unopened supplies have a long shelf life and can be saved to use next season. For those that can’t, get creative instead of tossing them. Find some inspiration on what you can do with unused popcorn supplies.
- Debrief with your whole team. Get everyone together in one place and discuss the positive and negative experiences of the season. What were customers’ reactions to newly introduced menu items or price changes? Were there common issues or complaints? How successful were you at anticipating volume and stocking? Brainstorm strategies to make it easier next year and document everything while it’s fresh in your mind.
- Show appreciation for your volunteers to thank them for their hard work. This should be separate from the debriefing meeting – it shouldn’t feel like more work. But also be respectful of everyone’s time; they have fulfilled their commitment to you, so don’t require a lot more just to say thanks. If there’s room in the budget, donuts or pizza are appreciated, or simply a handwritten card with a personal message about how each individual contributed will mean a lot.
- Give yourself a break! You’ve worked hard all season and now it’s time to step back and enjoy the holidays with your family. There will be plenty of work waiting for you next year!